Admin Support Team Member, Technical Development, Fleet, Tools & Equipment

2023-04-24
ESB
Adamawa
Full Time

Description

Vacancy Number: 22765 Business Support, Customer Service (Entry) Job Type: Full-time

ESB is a purpose led company striving to create a brighter future for the customers and communities we serve, leading the transition to reliable, affordable, low-carbon energy. Today, we operate one of the most progressive electricity systems in the world, with activities spanning electricity generation, transmission, distribution and supply in Ireland, Northern Ireland and Great Britain, and an international energy consulting business.

With almost 8,000 employees we invested €1bn in infrastructure last year, contributed over €2bn to the economies we operate in and distributed over €2m across a range of community initiatives. This requires us to bring the best of our capabilities together to deliver innovative and value-driven solutions that enable our customers to live low-carbon lives. ESB strives to foster an effective and inclusive culture where people engage, challenge and feel connected to our purpose, colleagues, customers and community.


Position Description


Applications are invited for the position of Admin Support Team Member for the Technical Development Team in Fleet, Tools & Equipment, Network Support, ESB Networks.

Technical Development provide the personal protective equipment, tools, and equipment to ESB Networks.


Key Responsibilities


The primary role of the Technical Development Admin Support Team Member is to provide general administration duties for Fleet Tools & Equipment, in particular providing support to the Technical Development Manager, Maintenance Manager and the Technical Development Specialists.


The key responsibilities of the role will include:


  • Processing SRM Purchase Orders for Technical Development, Maintenance &Technical Support and other areas of Networks as required.

  • PPE footwear and clothing – Supporting the PPE supply chain process for ESBN including:
    • Raising of purchase orders.
    • Goods receipting payment of goods upon delivery to third party warehouse or ESBN.
    • Monitoring of MNBR system.
    • Stakeholder management both internal and external.
    • Monitoring referrals/complaints received via PPE SharePoint.

  • Support the development and revision of documents within Technical Development.

  • Content Owner for DOC-100417-CRB - Technical Development PPE, Tools, and Equipment Catalogue.

  • Supporting SharePoint Sites across F&E.
    • Technical Development and M&TS SharePoint Sites.
      • Create links and content within site.
      • Ongoing site maintenance.
      • Maintain the Master (Supervisor) list for CoreRFID.
    • SharePoint support for F&E Commercial & Systems.
    • Maintaining SharePoint Sites for ordering:
      • Chainsaws
      • Portable Earthing Equipment
      • Chain/Rope Hoists
      • Ladders
    • Supporting the PPE SharePoint SIte
      • Add new ACO’s.
      • Brief new ACO’s on SharePoint.
      • Add new NT’s/apprentices/staff members.
      • Add new delivery addresses to the system.
      • Change/edit existing PPE items in the system.
      • Train staff in the PPE Co-Ordinator role.
      • Developing additional/specific PPE request forms e.g., new Apprentices, NTs, and Graduates.

  • Provide ongoing Office 365 support to TD Team.


  • Support the implementation of audits of ESBN PPE stock stored with external vendors.

  • Use of appropriate IT systems to assist in the day-to-day activities e.g. SAP, Excel spreadsheets etc.

  • Provide excellent customer interface to both internal and external stakeholders.

Link to Role Profile


http://networks.esb.ie/collab/nethr/hr/PandD/Role%20Profiles/506-44%20%20Admin%20Team%20Member%2C%20Fleet%20and%20Equipment.xls


Knowledge, Skills and Experience


  • A strong work ethic with a clear focus on safety, quality and cost objectives.
  • Provide a flexible approach to work to ensure the delivery of excellent customer service.
  • Excellent communication, interpersonal and reporting skills
  • Ability to engage with and influence multiple stakeholders
  • 2 years relevant work experience

Desirable


  • Working knowledge of SAP would be an advantage
  • Excellent level of proficiency on MS Office Applications es. MS Excel / MS Word

Qualifications


Essential


  • Either 3rd Level qualification or equivalent work experience.

Location


Flexible, ESB Depot.


Reporting to


The successful candidate will report to the Technical Development Manager, ESB Networks.


Closing Date


8th May 2023


Salary


Salary will start at €30,500.


If you have any queries in relation to this job, please contact [email protected]


Note: Please advise if you require any additional accommodations to
assist you if you are called to attend at interview.

Recomended Jobs